Office 2010 Tips
Create links on the quick access toolbar for commonly used commands
At the top-left in Word or Excel, there is a "Quick Access Toolbar" that has commands always visible (unlike the "Ribbon" commands). Adding the commands you use regularly to this Quick Access Toolbar will save a lot of time.
- Click on the small down-arrow to bring up the Quick Access menu, and near the bottom select "More Commands."
- Find other commands you use often; I also have the "Print Preview and Print" command.
- Remove and rearrage as you like, using the "<< Remove" and up/down arrows.
I have the same commands in the same order for Word and Excel.
Extracting flash video from a PowerPoint file [Advanced]
Some Powerpoint files have embedded flash videos (*.swf files). Here's how you can extract them.
- Download the utility "extractaflash" You can download the file from here as a zip file.
- Save and extract "extractaflash.exe" to a folder.
- Save the PowerPoint to the same folder.
- Change the file extension of the powerpoint file to *.zip.
- Extract this file.
- Copy the *.bin file from the subfolder ...\ppt\activeX to your main folder.
- Open a command window and navigate to the folder
- Run >extractaflash.exe [name_of_file].bin [name_for_flash].swf
e.g., D:\Temp>extractaflash.exe activeX2.bin planet.swf
- Open in a web browser (will need to give permission to run)