Purchasing Goods

Instructions – Submitting a Purchase Order Request:

1. Complete a SON-Supply Request Order Form and send the form to your Fund Manager/Director.
2. Fund Manager/Director will verify funding and send to SON-Business Office for processing.
3. Purchasing Coordinator will process the order within 48 hours of receipt.   
4. Purchasing Coordinator will send PO/Order Confirmation to requester via email.  

Office Depot – You can view our UC contracted pricing at the following website. Please complete the SON-Supply Request Form when submitting your request. 

• https://business.officedepot.com/ 
  • Username: UCBROWSE
  • Password: Welcome1 (case-sensitive)
• Support
  • Office Depot Customer Service: (888) 777-4044
  • UCLA account number: 90240294

Amazon – The SON Business Office can place orders with Amazon using the School of Nursing, Amazon-Business Account. First, always attempt to make your purchase with UCLA’s established vendors, e.g., Office Depot, CDWG, Dell, BH Photo Video, etc. These vendors have set agreements with the University that allow us to pay via a Purchase Order and ensure that the lowest pricing is offered. You can find complete list of vendors with established agreements with the University below. https://staff.purchasing.ucla.edu/Portal/app/agreements/agreementsummary.aspx

Please include the following in your e-mail request. (Filling out the SON-Supply Request Form is not necessary) 
Your Fund Manager, Director must approve before the SON-Business Office proceeds with the order.

• Requestor: Enter your Name.
• Phone number: Enter your Phone number.
• Ship-to-address: Enter the Shipping Address. 
• Account to Charge: Enter account that will be charged.
• Business Justification: Enter the reason why the item needs to be purchased.
• Item: Name of item being purchased.
• Quantity: (How many quantities of this item?)
• Link: Please copy + paste website link here for easy checkout. 

Business Cards – Campus Purchasing has Strategic Sourcing agreements with Castle Press to provide business cards, letterhead and envelopes to UCLA faculty and staff.  

Instructions – Submitting a Business Cards Request:

1. Complete the SON-Business Cards Request Form and send the form to Administrative Support. (Carl, Zoe, Jumar, Lisa)
2. Administrative Support will forward your request to your Program Director for approval. 
   • PI’s please forward your request directly to your Fund Manager who will verify funding and send to SON-Business Office for processing.
3. Purchasing Coordinator will process the order within 48 hours of receipt.   

Computing Supplies & Peripheral Products

Please complete the SON-Supply Request Form when submitting your request. 

• CDW-G, Dell, AVI-SPL, B H Photo Video
• ASUCLA (Health Sciences Store, Computer store, Ackerman Union) 
  • https://www.uclastore.com

*Remember to turn in the receipt afterward.

Recharge Order Request (ROR)

UCLA recharges (ROR) are financial entries between UCLA departments used to charge and credit each other for services or materials provided. Consult with your Fund Manager/Director for funding approval.

• MDDS – Mail, Document, & Distribution Services (Mail services, print/copy, mass mailing, poster printing)
  • https://print.ucla.edu/fulfillment/ (You will need to use your UCLA Logon ID to access the portal)
• UCLA Health – At Your Service Catering
• UCLA Health – Laundry & Linen Services
• UCLA Special Events & Courtesy Parking 
  • *Please fill out the SON-Guest Courtesy Parking Request

Sympathy Flowers (Westwood Flower Garden)

• Please contact Deans Office Operations Manager, Dawn Zelmanowitz (DZelmanowitz@sonnet.ucla.edu) for this request type. 
• You must receive prior approval for the Business Office to process the request. 
  • *You will need to provide the recipient's full address and phone number in order to process your request.
     

Forms 

Be sure to login using your MedNet/SONNET credentials to access forms