Purchasing Software

Software 

Before submitting a software purchase request, please complete the following steps: 

If not available via UCLA Software Central or ASUCLA Store, complete the following steps:

  1. Complete and submit a SON-Supply Request Order Form along with a “UCLA Health IT Security and Risk Questionnaire” form (https://purchasing.ucla.edu/third-party-risk-management-procurement) to your Fund Manager/Director for funding approval. 
  2. Forward approved request to the SON-Business Office (SONDLBusinessManagement@sonnet.ucla.edu) for PO processing. 
  3. UCLA Health IT and the DGIT Security Team will conduct all risk assessments and penetration tests to ensure compliance with University cybersecurity policies. UCLA-Purchasing will also review before we can proceed with the purchase to ensure University Terms and Conditions as well as insurance requirements are met. Please note, this process can take several weeks please plan accordingly. 

DEFINITION OF SOFTWARE PURCHASE: Any third-party product or service that (A) accesses, creates, receives, maintains, and/or transmits UC data; (B) processes credit card transactions on behalf of UC; and/or (C) accesses any UC system.

**Accounts Payable will no longer approve or process software reimbursement purchases to staff/faculty. No exceptions.
**PCard can no longer be used to purchase software.

Forms

Be sure to login using your MedNet/SONNET credentials to access forms

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